Interactive Guide to Board Meeting Notices
Based on Secretarial Standard-1 (SS-1) & Companies Act, 2013
Is SS-1 Applicable to Your Company?
Select your company type to see if these notice requirements apply. This helps you quickly determine your compliance obligations under Secretarial Standard-1.
Calculate Your Notice Deadline
Use this tool to find the last day to send your Board Meeting notice. The standard rules require at least seven clear days' notice. Select your planned meeting date to begin.
Notice periods under standard conditions.
Handling Special Scenarios
Sometimes, meetings must be called urgently. This section explains the specific rules for shorter notice periods and how they impact compliance requirements.
Shorter Notice for Urgent Business
A meeting can be called with less than 7 days' notice if the business is urgent, but strict conditions apply:
- At least one Independent Director (if any) must be present at the meeting.
- The notice must explicitly state that the meeting is being held at a shorter notice.
Notice Content & Record Keeping
A valid notice must contain specific details, and the company must maintain proper records. This checklist ensures you cover all mandatory points for compliance.
Mandatory Notice Content
- ✓ Serial Number of the meeting
- ✓ Day, Date, and Time of the meeting
- ✓ Full address of the meeting venue
Remember: A notice must be sent even if meetings are held on pre-determined dates.
Record Keeping Requirements
The company must maintain proof of sending the notice and its delivery for at least three years from the date of the meeting.